— Have a security policy in place for rules of behavior. Have a user agreement so users are aware of what the company's policies are in terms of information security and protecting information.
"Companies should include what information can be divulged in out-of-office notifications in this policy document," O'Donnell said. "For example, 'You will not list your chain of command in an out-of-office reply.'"
— Don't reveal too much information. Be intentionally vague. If you have to leave an auto-reply, don't say you'll be in Hawaii; say you'll be unavailable. Instead of giving strangers your cellphone or home phone number, tell them you'll be checking your email.
— Leave all of your personal information out of your signature block.
"If you wouldn't give this information to a complete stranger, don't include it in your out-of-office notification," O'Donnell said.
- The IRS' Dirty Dozen Tax-Fraud Scams
- How to Make Sure Accountants Keep Your Data Safe
- 10 Best Identity Theft Protection Services
Copyright 2013 TechNewsDaily, a TechMediaNetwork company. All rights reserved. This material may not be published, broadcast, rewritten or redistributed.